We are recruiting a Commercial Leasing Analyst/Administrator to join the Pretoria Head Office of a leading concern.
Minimum Requirements
- Matric
- Tertiary qualification would be an advantage
- 1+ year's administrative experience in the property industry with advanced Excel skills, including Pivot Tables and V-Lookups
Key Responsibilities
- Generate Lease Schedule documents and verify information received from proposed tenant to prepare the lease pack.
- Gather all pertinent information, including sourcing additional data, for completion of the Lease Schedule deal pack.
- Be able to interpret Lease Agreements and/or generate the Information Schedule component of the Lease Agreement (and/or generate any Lease Annexures upon request).
- Conduct quality checks on all lease schedules and supporting documents.
- Ensure deals are accurately captured on MDA.
- Obtain turnover certificates from tenants and calculate the turnover rental due in accordance with the provisions in the lease.
- Generate instructions to charge turnover rental to the tenant's accounts and keep records of all calculations and update this on excel regularly.
- Update the department deals list with new deals and renewals processed; and generate a summary delas list monthly for submission to the department manager.
- Compare the department deals list with the commercial deals list and submit corrections to the administrator of the commercial deals list.
- Provide reports and statistics to the department manager and HOD as requested.
- Prepare draft budgets for the various portfolio's annual budgets for the Key Account monthly parking leases.
- Prepare new assessment rates tracker sheet on an annual basis and maintain the sheet, keeping track of all outstanding recons and rates objections/disputes lodged by utilities.
- Compile the weekly Steering Committee meeting agenda and submit the necessary documents for approval - Once approved, send out the signed documents to the respective presenter/s after the meeting.
- Host the Steering Committee meeting on 'Teams' and take minutes of the meeting.
- Maintain all Steering committee related folders and registers.
- Compile minutes (per the excel format) for the Steering Committee and Monthly Leasing meetings and submit these for approval - Once approved, send out the signed minutes to the attendees of that meeting.
Desired Skills:
- Excel Advanced
- Pivot Tables
- V-Look Ups
